Office Admin

Part-time position

Flowium is a full-service, eCommerce email marketing agency. We work with world-changing businesses to boost their voices and broaden their impact. We know email marketing (and the technology that powers it) inside and out, and we lean on that expertise to help brands reach their true potential.

We are looking for long term, committed individuals who are wanting to establish a career for themselves.

Position Overview

Andriy Boychuk, CEO & Founder of Flowium, is currently looking for an Office Admin who will be responsible for email managing, collecting packages, filing documents, maintaining the calendar, tasks/project managing, etc.

We’re looking for a person who is organized and detail-oriented with a high level of responsiveness and self-organization. You should have the ability to calmly manage multiple tasks and priorities. This is a part time role – office based in New York City (Staten Island).

We are looking for long term, committed individuals who are wanting to establish a career for themselves.

Your Responsibilities

The assigned tasks can vary from week to week based on the needs of the executive. The following tasks are a sampling of what is typically required:
  • Email Managing: reading,printing, scanning documents monitoring and responding to the executive’s email
  • Office Admin: collecting/posting packages, sorting folders/documents
  • Maintaining the calendar: updating, adjusting, and coordinating to assure no meetings are missed and provide all the necessary information to be prepared for each event
  • Tasks managing and prioritization in Asana (project management tool)
  • Typing, formatting, and editing reports, documents, and presentations
  • Handling personal tasks (personal appointments, personal purchases, etc.);
  • Maintain and order office supplies

Here's how your week will look like

20%

Campaign Planning

60%

Team Coordination
[via Asana, Slack and Email]

10%

Client Meetings

10%

Reports / Admin

Required Skills and Experience

  • Organization – Ability to be highly organized and detail-oriented and able to manage multiple tasks and priorities
  • Independent – You should be an efficient self-manager
  • Proactivity – We’re looking for team players who are proactive, flexible, and results-oriented.
  • Technologically Proficient – While experience with some or all of the technology platforms that we use is ideal, we are willing to train the right candidate. However, the ability to embrace and master new technology quickly is an absolute must.

What We Offer

  • Unlimited paid time off

    When you start working with us, you’ll be eligible for unlimited paid time off for your vacation, sick days, and parental leave to use as needed.

  • Competitive salary, bonuses & gifts

    We offer competitive rates and frequent bonuses. 

  • Cutting edge technology

    We use the best tools available to make your work as smooth and as comfortable as possible. These include Asana, Slack, Loom, Miro, and Klaviyo. If you’re not familiar with a tool we rely on, don’t worry — we’ll make you an expert.

  • Develop your skills
    We never settle for good enough. To help you boost your professional development, we reimburse courses, books, subscriptions, and more. Flowium makes it easy to keep getting better.

Next Steps

1

Application Form

Fill out the application on our site (don’t worry, it’s pretty painless) (up to 30 mins)
2

Application Form Review

We’ll take a look at your submission and get in touch within 5 days to schedule an interview if we feel like you’d fit in at Flowium
3

Interview

Basic interview with HR recruiter via Zoom (up to 20 mins)

4

Offer

If all goes well, we’ll offer you the job and begin onboarding!